Michigan Township Association

What Townships Do

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State laws authorize Michigan townships to perform a wide variety of functions in two important categories: mandated and permissive.

Mandated functions

Mandated functions are activities that townships are required to perform. The three broadest mandated responsibilities are assessment administration, elections administration and tax collection, which are legally assigned functions of the supervisor, clerk and treasurer, respectively. State laws also specify details for performing these functions.

Permissive functions

Beyond the mandated functions, Michigan townships are authorized to provide a wide variety of services that are generally expected from general purpose governmental entities. Virtually all townships provide fire protection and many also offer law enforcement as well. Parks and recreation programs, public water and sewer services, trash collection and recycling programs, sidewalks and trails, and cemeteries are other common township functions. Townships, as well as other local governments, can provide these services by themselves, or jointly with another entity, and townships can buy from and sell to other governments any function it can produce by itself. In some but not all cases, townships can also contract with private entities to provide programs and services.

Additional functions

electionOf the eight states that administer elections on the local level, Michigan is the largest—involving 83 county clerks, 1,240 township clerks, 274 city clerks and 93 village clerks. Michigan elections are administered by 1,690 county and local election officials—making it the most decentralized election system in the nation (Bureau of Elections, June 2011).

In Michigan, all federal, state, county, township, city, village and school elections are restricted to three dates each year:

  • First Tuesday after the first Monday in May
  • First Tuesday after the first Monday in August
  • First Tuesday after the first Monday in November

Exceptions to those dates include:

  • Villages that opted to fill their elective offices on the odd-year September election date
  • Special elections called by the state Legislature
  • School districts, intermediate school districts and community college districts that wish to present a millage proposal, bond proposal or a proposal to borrow funds on a date other than one of the four “fixed” election dates

Michigan election law designates the secretary of state as Michigan’s “chief election officer,” with supervisory control over local election officials in the performance of their election-related duties.

The Bureau of Elections works under the direction of the secretary of state and the State Board of State Canvassers. The Bureau of Elections accepts and reviews petition filings, conducts statewide training programs on elections, assists local election officials with their administrative duties, oversees the operation of Michigan Qualified Voter File (QVF) system, publishes manuals and newsletters, and monitors legislation affecting the administration of elections. In addition, the Bureau of Elections administers Michigan’s Campaign Finance Act and Lobby Registration Act.

County clerks are responsible for coordination of the administration of elections for school districts that are contained within more than one township, training precinct inspectors and assisting with the administration of Michigan’s QVF System.

Township clerks are certified by the State of Michigan under the Election Officials’ Accreditation Program mandated by Michigan election law to maintain voter registration records for their township, and are responsible for administering all federal, state, county, township and, in some cases, village elections. Township clerks who have a school district wholly contained within their township are also responsible for the administration of the school district’s elections. Election administration consists of:

  • Receiving nominating petitions and Affidavits of Identity.
  • Managing voter registration using the QVF system: Accepting voter registrations, maintaining voter registration files, transferring voter registrations in compliance with federal and state record keeping requirements, and oversees the use of the electronic poll book.
  • Administering absentee voting (AV) and conducting elections: Receiving AV applications, and records, tracks and mails AV ballots. Election responsibilities include controlling campaign materials, handling recounts, conducting special and recall elections.
  • Posting and publishing state-required election notices.

Four governmental bodies ensure the integrity of the voting process in Michigan:

  • The Board of State Canvassers is responsible for: Canvassing and certifying statewide elections, conducting recounts for state-level offices, canvassing nominating petitions, canvassing state-level ballot proposals, adopting ballot language for statewide ballot proposals, and approving electronic voting systems for use in the state.
  • The Board of County Canvassers is responsible for canvassing votes within the county, certifying elections for local, countywide and district offices, and inspecting the county’s ballot containers.
  • County Election Commissions are responsible for furnishing specified election supplies (including ballots), conducting recall clarity hearings, and establishing precinct boundary lines for school districts.
  • Township Election Commissions are chaired by the township clerk and are responsible for designating precincts and polling places, selecting voting machines, testing equipment and conducting public accuracy tests, printing and proofreading ballots, and appointing election inspectors.

cooperating at a tableAs Michigan’s local governments have experienced to varying degrees slight to extremely severe revenue declines in recent years due to the changing Michigan economy and the collapse of the residential housing market, state leaders have extolled local governments to save money by cooperating and combining local government services. There is a presumption behind the common wisdom that services can be performed cheaper if they are spread over larger geographic areas and populations. This principle, called “economies of scale,” often exists in services that involve high fixed costs, such as investments in equipment or facilities.

 

On the other hand, services with costs that are mostly personnel-related often increase in cost as the size of the program or service expands. This is because the administrative oversight costs and prevailing compensation increase at rates that exceed whatever economies of scale might result. Nonetheless, savings also can result when combining services allows a local government to tap into expertise that would otherwise not be available or would be costly to duplicate.

 

MTA is a strong proponent of local government cooperation where local officials have identified a resulting real cost saving or an improvement, but we caution that state mandates and sweeping generalizations that service consolidation is a “best practice” does not reflect the true complexity of local government services.

planning and zoning mapAmericans have a long tradition of considering the ownership and enjoyment of property to be free of government intrusion, but what happens when the choices and actions of one property owner have an impact on the value of another person's property, or another person’s enjoyment of their property, or on the local government’s ability to attract new business?

 

Since the 1920s, the courts throughout the United States have recognized that governments can impose reasonable regulations on the use of privately owned land. While some people still bristle at this notion, most people recognize that when a person creates unsightly blight that others have to look at, or use their property in ways that create unreasonable noise, odors, lighting or creates a threat to the safety of others, it is reasonable for the local government to step in and stop the nuisance behavior.

 

Local governments focus considerable attention reviewing plans for new development to prevent problems and conflicts before they materialize. Land use regulations protect the overall appearance of the community, protect the natural features that residents value, and help minimize the cost of local government services.

 

Local governments exercise land use authority through local planning and zoning.

 

master plan guides the overall direction of where land uses are most appropriate by considering local and regional assets, needs and opportunities, as well as development patterns driven by market forces and infrastructure improvements.

 

zoning ordinance is a township law establishing land development districts and regulating land development. In suburban and rural areas where the dominant intent of zoning is to protect the value and use of private residences, zoning often focuses on segregating incompatible land uses. This objective is also common in other, more dense communities, but in recent years planning experts have moved away from primarily focusing on land use segregation and have, instead, returned to land use practices that were popular in the 19th century, such as mixing residential and commercial land uses to promote more walkable communities and fostering more social interaction. “New urbanism” emphasizes shared open spaces, homes built closer to sidewalks with alleys and smaller yards, and building apartment lofts above storefronts. Form-based codes are also growing in favor that focus on more on structure exteriors and arrangements and less on the activities within the building in denser communities.

 

Placemaking is another set of activities that build on existing assets in rural and urban communities to create more economically competitive and resilient communities. This is done by focusing on public and private improvements that make an area more attractive to new residents, talented workers, and new businesses. Rural and urban communities that work together on regional placemaking projects have the potential to make the entire area more competitive for jobs in the global New Economy.

It is customary for general purpose unpolice carsits of governments—cities, villages, townships and counties—to take some level of responsibility for the health, safety and general welfare of residents other persons within their jurisdictions. How this responsibility is addressed is a governmental policy decision, meaning that local governments have broad discretion to decide what they will do, how much, and for whom. Public safety in some communities means that personnel are cross-trained to perform law enforcement, fire suppression and emergency medical services and that a unified department coordinates all three services.


However, public safety more often means the delivery of services related to these functions with specialized departments. Communities that provide both fire suppression and emergency medical services most often combine these functions, and a few entities have combined law enforcement and emergency medical services. Treatment and transportation of the sick and injured (emergency medical services) is often provided by a department owned and operated by the governmental entity, but it is also not unusual in urban settings for the private ambulance companies providing this service on a fee basis. Local governments can charge for emergency services as well, but that practice is more the exception than the rule. As tax revenues diminish, more communities are likely to impose fees to cover some portion of their public safety expenditures.

budgeting with calculatorProperty taxes are the primary revenue source of most local governments, and the administration of the property tax system is also a primary role of local governments. The power to tax is granted by the people to the government in the federal and state constitutions. The state’s taxation power extends in the constitution to local governments. However, the Michigan Constitution only authorizes cities, villages, townships, counties and some special purpose district to levy a property tax, and only cities can also levy an income tax. Local governments do not levy sales taxes or tax on business activities, other than the property tax.

road inspectorA significant difference between townships and cities and villages in Michigan is the general lack of authority in townships to perform maintenance and construction on roads. In most states, townships take care of local roads in their jurisdictions, but Michigan law transferred responsibility for roads to county road commissions and, most recently, provides the option for county boards of commissioners to transfer road responsibility from road commissions to themselves.

 

Under very specific circumstances, larger townships may contract with road commissions to assume road maintenance responsibilities, but only one township has opted to accept road responsibilities to this degree.

 

Townships do not receive gas and weight tax distributions as cities, villages and counties do. It is the county’s statutory responsibility to keep roads in a safe condition, but township boards recognize that counties do not have sufficient resources to take care of all the road needs. As a result, townships collectively spent nearly $200 million on roads annually, even though they are not required by law to do so.

cemeteryTownships commonly operate cemeteries, parks and recreation programs, and fund senior citizen programs. They may also regulate or provide services to remove trash and recycle materials, and provide municipal water and/or wastewater treatment systems. They market the agricultural, commercial and industrial opportunities that are available within the township and in the surrounding area.